Top Tools For Managing Your Online School

Blog Oct 26, 2020

As a course creator, you are responsible for all aspects of running your online learning business. This includes marketing, enrolling students, processing payments, managing course content, customer service, and more. When it comes to managing an online school, there are a lot of moving pieces. Ultimately, the tools you use can help grow your business. As you begin setting up your learning community, here are the best tools for managing your online school.

Top Tools For Online School Management

Communication Tools

Within your online school, you will need to communicate with your students and offer ways for them to connect. While having a professional email address is essential, also consider using Slack. Slack is a workspace communication tool for messaging and sharing files. Rather than waiting for email responses, communicate with your team members and students in real-time. Stay organized, share updates, and answer questions by creating various channels for different topics and projects.

  • Slack
  • WhatsApp
  • Email

Conferencing Tools

For online schools that offer live classes or coaching calls, use a video conferencing app like Zoom. With Zoom, host 1:1 video calls, webinars, and even summits. Participants can join on mobile or desktop from anywhere in the world. Integrate Zoom with Google Calendar so your students and instructors know when and where to attend events.

  • Zoom
  • Google Calendar

Student Records

To keep track of attendance, grades, and course completions, use Excel, Google Sheets, or AirTable. Part spreadsheet and part database, AirTable is an organizational and collaboration tool that helps instructors manage data and customize workflows. Format your work in a spreadsheet, calendar, or gallery. It also offers more advanced tracking features like adding attachments, dropdowns, checkboxes, links, and more.

Use Excel or Google Sheets to organize and store all contact information as well as track cohort progress.

  • Excel
  • Google Sheets
  • AirTable

Content Management Tools

As you build your online learning community, you will need a dedicated space to upload your syllabus, reading material, assignments, and class recordings. Google Drive, Dropbox, and Notion offer a space to upload and access your files from any device. However, while all of these tools can keep you organized, Notion takes it one step further. Notion combines your favorite productivity tools all in one place. Write, take notes, and improve your productivity with to-do lists, calendars and databases.

  • Google Drive
  • Dropbox
  • Notion

Overall, there are hundreds of tools you can use to manage your online school, but if you want everything synching into one platform, check out Virtually. Our online school builder combines and streamlines live conferencing, payment processing, and student management all in one place. We save you from having to manage dozens of tools separately or automating ‘Zaps’ (or workflows) using Zapier.

Virtually’s dashboard takes care of scheduling, video conferencing with live classes, admissions, and content delivery. Leave the tech to us and focus on your zone of genius, transforming the lives of your students.

Build your online school today with our 7-day free trial.

Read Next: How To Create Your First Class With Virtually


Danielle Desir

Danielle Desir is an author and the host of The Thought Card, an affordable travel & personal finance podcast. When she's not writing, you can find her traveling, hiking, and running outdoors.

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